Safety, Payments, Requirements

Useful Information About Our Trips

Our Commitment to Safety

Ensuring safety and security is a Capital priority.
From initial planning until your student group arrives safely home, the safety, security and well-being of tour participants are our Capital priority.

Upon arrival at your destination, a Capital Tours, Inc. representative will meet, greet and accompany your group until departure. From transportation to accommodations, sightseeing to planned activities, meal plans to relaxation, Capital Tours takes every precaution to ensure your group enjoys a memorable, safe and rewarding experience. An extensive network of on-site and off-site resources, well-trained personnel and on-call communications enable 24/7 response to any emergency that may arise. Free chaperone ratio can be customized to meet each school's needs, and in addition to tour representatives, leaders and chaperones, dedicated private security guards provide overnight coverage every night your group is on tour.

As a member of the National Tour Association, Capital Tours, Inc. carries both general and professional liability insurance. In addition, each member of the group is covered for up to $100,000 accidental medical, $5,000 accidental death and dismemberment, and $2,000 accidental dental.

Our commitment to safety and security reflects the importance we attribute to the trust placed in our hands by parents and teachers.

Payment & Pre-Payment Options

It's easy to make the numbers work with Capital Tours.
Flexible payment options can be customized to meet your needs. Payment and pre-payment deadlines vary according to destination, size of group and deposit. Whether you pay with one check for your group, or prefer to have parents sign up on an individual basis, the choice is yours with Capital Tours.

Online Payments 
Use our online tool which enables school administrators and parents to log in, pay online and check the status of payments and due dates. Click here to login or click the button below. 
Log In

Birth Certificate Requirements

U.S. and Canadian citizen children under age 19 arriving by land or sea from contiguous territory and traveling with a school group, religious group, social or cultural organization, or sports team, may present an original or copy of his or her birth certificate, a Consular Report of Birth Abroad, a Naturalization Certificate or a Canadian Citizenship Card. The group should be prepared to present a letter on organizational letterhead with the following information:
  • The name of the group and supervising adult
  • A list of the children on the trip, and the primary address, phone number, date of birth, place of birth, and name of at least one parent or legal guardian for each child
  • A written and signed statement of the supervising adult certifying that he or she has obtained parental or legal guardian consent for each participating child.
If you have any questions or require further information, please call our office at 1-800-323-1184.
24-Hour availability, 
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Capital Tours offers fully escorted tours to major North American cities such as Washington, D.C., New York City, and Philadelphia.
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